Election Finances & Campaign Reporting

The election campaign period ends for all candidates and third party advertisers on January 3, 2023.

If a candidate or third party advertiser has a deficit by this date, they can file a form with Elections Markham requesting a 6-month extension. Extensions have to be requested before the standard campaign period ends on January 3, 2023.

Once a campaign ends, a candidate or third party advertiser should close their campaign bank account and prepare their campaign financial statement. 

Candidates can only accept personal donations from Ontario residents. Corporations, trade unions, businesses and groups can't donate to candidates.

Candidates and third party advertisers can’t accept donations that are:

• From an ineligible or anonymous source
• More than $1,200 to them, or would result in the donor giving more than $5,000 total to candidates running for City Council or the same school board
• From funds that don’t belong to whoever gave them
• Made outside their campaign period
• Made in cash and are greater than $25

If a candidate or third party advertiser accepts a donation that they later learn isn’t allowed, they have to return it. If they don’t know where the donation came from or how to return it, they have to give it to Elections Markham.

Candidates have to disclose the name and address of every person who donates more than $100 ($100.01+) to their campaign in their post-election financial statement. 

Every candidate and third party advertiser has to file a post-election financial statement with Elections Markham outlining what they spent and received toward their campaign (even if they withdrew their registration and had no financial activity).

Financial statements are due for everyone by March 31, 2023 at 2 PM.

This should reflect all of their financial activity from the day they registered up to January 3, 2022.

If they extend their campaign, they still have to file a financial statement by the March 31 deadline. But they also have to prepare a second financial statement that’s been updated to reflect any spending or fundraising during those extra months when they were trying to erase their deficit. This ‘supplementary’ financial statement is due to Elections Markham by September 29, 2023 at 2 PM.

Campaign financial statements are public records and are posted at the City Clerk’s Office and on ElectionsMarkham.ca for the next two regular municipal election cycles.

Candidates and third party advertisers who don’t file their campaign financial statement by the deadline can still file their statement within 30 days, but have to pay the City a $500 late fee.

If they don’t file a campaign financial statement by the end of the 30-day late period (and haven’t applied to Ontario's Superior Court of Justice for an extension), automatic penalties apply, including:

• Removed from their office (if they were elected); and,
• Disqualified from running for any municipal council or district school board office in Ontario until after the next regular set of elections.

Any voter who believes that a City Council candidate or a third party advertiser has broken a campaign finance rule can request an audit of the campaign’s financial records through the York Region Joint Compliance Audit Committee. Requests have to be made in writing to Elections Markham and outline the reasons for why the requester believes the law was broken.

After each filing deadline, Elections Markham reviews all financial statements. If it looks like someone has donated more to a City Council candidate, group of City Council candidates, or third party advertiser than the law allows, this is also reported to the York Region Joint Compliance Audit Committee.

The Committee will review each case of a possible campaign finance infraction and decide whether to investigate and take legal action against the candidate, third party advertiser, and/or donor.

• January 3, 2023:
  • End of campaign period
  • Deadline to a request an extension for campaigns showing a deficit
• March 31, 2023 at 2 PM:
  • Financial statements due
• June 30, 2023:
  • End of extended campaign period (for campaigns that requested an extension)
• September 29, 2023 at 2 PM:
  • Supplementary financial statements due
• April 1 to June 29, 2023:
  • Compliance audit period for campaign financial statements
• September 30 to December 28, 2023:
  • Compliance audit period for supplementary campaign financial statements
• October 2023 to April 2024:
  • Candidate contribution rebates issued (for City Council candidates participating in the City’s Candidate Contribution Rebate Program)

Wards 1 & 8

Wards 2 & 6

Wards 3 & 4

Wards 5 & 7

Wards 1, 2, 3 & 6

Wards 4, 5, 7 & 8

Ward 7 Councillor

English Public Trustee (York Region District School Board)

Wards 1 & 8

Wards 3 & 4